Engagement by Persona Report

Track the engagement of Personas in your organization

In addition to measuring the engagement of Users and Locations, you can also evaluate engagement by Persona. Personas are a great way to classify Users who may have vastly different goals and responsibilities based on their role in improvement, whether as frontline workers, team leaders, or executives. Discerning how each Persona participates in improvement helps you gain a better understanding of your organization’s improvement culture.

An Engagement by Persona Report tells you which Personas have been consistently logging into KaiNexus, interacting with the system, earning badges, and submitting improvements. 

Example of an Engagement by Persona Report showing which Personas have earned the most badges.

Who can access the report? 

Anyone with the “View Report Data” Permission will be able to see this Report and access it under the Engagement section of the Reports page. 

To display the Report on a Board, add it as a Card. 

Working with the report

• Understand the Report’s Views
• Use Filters to Control which data is referenced by the Report
• See a List of people referenced by the Report 
• Export the Report

Choose the Report view

The Engagement by Persona Report has two views: List and Graph. To toggle between them, click the name of the view you want to see.

• List View shows the percentage of users with each Persona that have logged into the system, used the system, and submitted an Item. It can also show the number of Badges awarded to each Persona and the total number of people holding each Persona. 
• Graph View displays data in a bar graph. 
  • Display as Bar: Expand the drop-down to select which dataset you want the graph to represent. By default, the Engagement by Persona Report will show the percentage of people with each Persona who have logged into the system. 
  • Sort: Expand the drop-down to select the criterion you want the dataset ordered by. 
  • Show Values: When enabled, the value of each data point will be displayed on the graph. 

Regardless of the view, you should look for:

• Personas that have high engagement scores. Employees with this Persona are highly involved with your organization’s improvement system. 
• Personas that have low engagement scores. Employees with this Persona may need additional coaching to increase their involvement. 

Add Filters to customize the Report

Any relevant Filters active on the main Reports screen will automatically be applied to your Report, but the Report can still be configured as needed. 

• There are two date-based dropdowns that will Filter the Report for data within a specified time.
  • Reference Date: Expand the drop-down to choose which type of date should be referenced by the Report. For example, select “Created in” if you want the Report to reference only Items that were created in the specified date range. 
  • Range: Expand the drop-down to choose the range of dates that should be included in the Report. 
• Workflow: Expand the drop-down to choose which Workflows should be included in the Report. 
• Template: Expand the drop-down to choose which Templates should be included in the Report. 
• Click the user icon beside “Entire Organization” to open the User Filter window. Update the user filters to control which Users will be in the Report and click Save. For example, you could Filter for certain System Roles or a list of specific people you are curious about, allowing you to create highly granular and specialized reports. 

• Click the Locations panel on the left side of the Report to expand it. 
  • Filter the Report by Location to view the data for specific Locations within your organization.

See a List of people referenced by the Report

When in the List view:

• Click the number representing a Persona’s Badges or people values to see a List of all users included in the data. 

When in Graph view:

• Click a bar to see a List of Items pertaining to that Persona. 

Export the Report

To export the Report as a PDF, click the printer icon and the “Print” window will open. 

• Page Size: Expand the drop-down to choose your preferred page size. 
• Scale: Expand the drop-down to choose the scale percentage. This allows you to fit more content on a single page. For example, selecting 50% doubles the amount of content you can fit on one page. Make sure to select “Fit to page” in your browser’s print setting. 
• Click either Portrait or Landscape to choose the PDF’s orientation. 
• Click Print. 

To export the Report as an XLSX document, click the spreadsheet icon. This option is only available in the List view.