Manage Boards

The Manage Boards window allows you to view your public and private Boards at a high level, easily visualize how your Boards are nested, and monitor Board engagement.

Two Line OfieNOTE: Only Users who have a System Role with the Board Administrator permission enabled will be able to Manage Boards.

How do I access the Manage Boards window?

To access the Manage Boards window:

  • At the top of the app in the Navigation Bar, select Boards to reveal the Board drop-down menu.
  • At the bottom of the Board drop-down menu, select Manage Boards.

Manage Boards Picker

Board Icons

The Manage Boards window allows you to view all the different types of Boards in your system in a nested tree structure. Each Board is associated with a specific icon.

Board Icon Icon Description
Screen Shot 2022-01-06 at 4.34.56 PM The globe icon indicates Public Boards that are visible to every User in the system.
Screen Shot 2022-01-06 at 4.34.08 PM The people icon indicates Public Boards that are visibly restricted to a certain User(s), Role(s), and/or Network Location(s) in the system.
Screen Shot 2022-01-06 at 5.13.38 PM The single-person icon indicates Private Boards that are only visible to you.
Screen Shot 2022-01-06 at 4.34.28 PM The hidden eye icon indicates Boards that are hidden from visibility in the Boards drop-down menu.
Screen Shot 2022-01-06 at 4.34.46 PM The folder icon indicates Boards with no Cards. These Boards serve as placeholders under which you can nest related Boards.
Screen Shot 2022-01-06 at 4.34.01 PM The gold star icon indicates Boards that have been promoted in the Board drop-down picker for easier navigation.

 

Two Line OfiePOP QUIZ: Can you tell which of the following Boards are Public, Restricted, Private, or Hidden?

Manage Boards Icons

The Manage Boards Window

In the Manage Boards window:

  • Toggle between viewing your Public and Private Boards by clicking on the Public or Private buttons at the top left.
  • Search for a Board by typing in the Search bar at the top of the window.
  • Use the ^ or v  to the right of the Search bar to quickly collapse or expand all of the Boards nested underneath the top-level Boards.
  • In the top right corner, the ellipses icon will give you a drop-down of additional actions.
    • Select Bulk Change to make bulk changes to multiple Boards.
    • Select Refresh to refresh the Board list to reflect any new changes or updates that were made. 

Manage Boards Small Ellipses

  • Click on a column header to reveal a menu with all available column options.

  • Click on the name of a Board to take you to that specific Board.

  • Hover over each of the Boards to reveal a hidden ellipses icon that will give you additional options that you can do to the Board.

    Manage Boards Ellipses DD
  • To expand and collapse the window, click the arrows in the top-right corner to the left of the x.
  • To exit the window, click the x in the top-right corner. 

Manage Boards Ellipses Menu

To perform quick actions on any Board in your Manage Boards window, 

  • Hover over a Board until the row is highlighted blue and an ellipses icon appears to the right of the Board name.
  • Select the ellipses icon to bring up a list of quick actions you can perform on the Board from the Manage Boards window.
Ellipses Menu Icon Description
Screen Shot 2022-01-06 at 4.31.37 PM Select Edit to edit the Board.
Screen Shot 2022-01-06 at 4.31.44 PM Select Copy to copy the Board.
Screen Shot 2022-01-06 at 4.31.52 PM Select Share to share the Board.
Screen Shot 2022-01-06 at 4.32.07 PM Select Make Default Board to set that Board as the first thing you see when you log in to KaiNexus.
Screen Shot 2022-01-06 at 4.48.08 PM Select Clear Default Board to reset your Default Board.
Screen Shot 2022-01-06 at 4.32.22 PM Select Promote to push the Board to the top-level of the Board drop-down picker for quick and easy access. Promoted Boards will display a gold star icon next to the Board name.
Screen Shot 2022-01-06 at 4.47.59 PM If your Board has been promoted, select Unpromote to return the Board to its original rank in the Board tree structure.
Screen Shot 2022-01-06 at 4.32.35 PM Select Hide to prevent the Board from appearing in the Board drop-down picker.
Screen Shot 2022-01-06 at 4.47.33 PM If your Board is hidden, select Unhide to have the Board appear in the Board drop-down picker. 
Screen Shot 2022-01-06 at 4.32.42 PM Select Delete to delete the Board.
CAUTION: This action cannot be undone.

Manage Boards Columns

Do you ever wonder how engaged your Users are with your organization’s Boards? Within the Manage Boards window, you can edit the displayed columns to monitor Board engagement.

Manage Boards Columns


To edit which columns are displayed in your Manage Boards window:

  • Hover over a column title to reveal a small downward arrow icon.
  • Click the downward arrow icon in the column title to reveal a dropdown menu.
  • Hover over Columns to reveal the list of sortable column options:
    • ID: Displays the unique Board ID.
    • Created Date: Displays the date the Board was created.

    • Last Updated Date: Displays the date the Board was last updated.

    • Last Viewed Date: Displays the date the Board was last viewed.

    • # of Views: Displays the number of views the Board has gotten within the last 90 days.

    • # of Users: Displays the number of unique Users who have viewed the Board within the last 90 days.

Two Line OfiePRO TIP: Click the # of Users next to a Board to pull up a List of the Users who have viewed that Board within the last 90 days.

In the example image, 3 unique Users have viewed the Welcome Board! within the past 90 days.

In the example image above, 3 unique Users have viewed the Welcome Board! within the past 90 days. Clicking on the number 3 will bring up the following window:

In the example image, the 3 unique Users who have viewed the Welcome Board! within the last 90 days are Ofie [redacted], Ronnie Jackson, and Showroom Superuser.

In the example image above, the 3 unique Users who have viewed the Welcome Board! within the last 90 days are Ofie [redacted], Ronnie Jackson, and Showroom Superuser.