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Archive or Unarchive a Title or Title Folder
Archive a Title or Title Folder to keep your system clear of clutter without affecting existing users.
Titles, or degrees, are attributes that label and identify users so that other people in the system have a better understanding of who they are. These Titles are created and maintained by your organization and, once created, can be assigned to any General, Capture, Offline, Setup, or Inactive users.
"Title" is the default name of this user attribute. Your organization may have given this attribute a different name.
Who can archive or unarchive a Title or Title Folder?
Anyone with the "Global User Administrator" permission can archive Titles and Title Folders.
People with other Administrator permissions may be able to access the Titles Administration page, but will not be able to make changes to it.
Archive a Title or Title Folder
What happens when a Title or Title Folder is archived?
- The Title or Title Folder will no longer be seen in the Title drop-down on user profiles or People Lists.
- An archived Title will remain in place on existing user profiles unless manually removed, but can not be added to additional user profiles.
- Any Titles within a Title Folder being archived will also be archived.
Archive a Title or Title Folder
To archive a Title or Title Folder, navigate to the Titles administration page, then:
- Hover over the Title or Title Folder you want to archive so that it's highlighted blue, then click the archive icon that appears to its right.
- In the resulting confirmation window, click Archive. Archived Titles and Title Folders are hidden from the list by default, so the archived items will disappear from the list unless the Show Archived checkbox is enabled.
Unarchive a Title or Title Folder
To unarchive a Title or Title Folder, navigate to the Titles administration page, then:
- Archived Titles and Title Folders are hidden by default. Click the Show Archived checkbox to enable it and archived Titles and Folders will appear in the list.
- Hover over the Title or Title Folder you want to unarchive so that it's highlighted blue, then click the unarchive icon that appears to its right.
- In the resulting confirmation window, click Unarchive.