Takt Times

The Takt Time Impact Type tracks time it takes to produce a product or service based on customer demand and available working time.

In the standard version of KaiNexus, Impact Types include Cost Savings, Cost Avoidance, Revenue Generation, Time Savings, Quality, Safety, Satisfaction, Health, and Environment. With the Advanced ROI Module, you gain access to additional Impact Types, including the Takt Time Impact Type.

Suppose one of your employees comes up with an idea that decreases a unit's Takt Time by 5 hours. That’s great, but wouldn’t it be even better to know how much money that time was worth? These soft savings can be calculated based on a list of your processes — your Takt Times —and the estimated hourly rate of each process.

With this information, when someone resolves an Item with a Takt Time Impact, you know not only how much time was saved, but how much money was saved as well.

Takt Times can be grouped under Folders for organizational purposes. These groupings will be represented in the Process drop-down when adding a Takt Time Impact to an Item's Resolution.

What is Takt Time? 

Takt Time is a metric commonly used in Lean Six Sigma to align the pace of your processes with customer demand. It is calculated by dividing the available working time by the required quantity of product or service. 

Takt Time tracking is important for organizations who want to ensure the time necessary to complete their processes supports customer demand. 

Which process you measure will depend on your organization, but here are some examples: 

• The time budgeted to resolve customer inquiries 
• The time budgeted to assemble a product
• The time budgeted for order fulfillment 
• The time budgeted for laboratory test processing

Who can manage Takt Times and Folders?

Anyone with the "Quality Administrator" permission can manage Takt Times and Folders.

People with other Administrator permissions may be able to access the Takt Time Administration page, but will not be able to make changes to it.

Create Takt Times and Folders

To create a new Takt Time or Folder, navigate to the Takt Time administration page, then:

• Click Add at the top of the list of Takt Times.
  
  • To create a new Folder, click Create Folder in the resulting drop-down menu and the Create Folder window will open.
    • Name (required): The name will be used to identify this Folder.
    • Description: Enter an optional description in this field.
    • Locations: Use this field to search for and select the appropriate Locations for this Folder. The selected Locations will be implicitly inherited by any Locations nested under this Folder.
    • Click Save.

• • To create a new Takt Time, click Create Takt Time in the resulting drop-down menu and the Create Takt Time window will open.

• • • Name (required): The name will be used to identify this Takt Time.

• • • Description: Enter an optional description in this field. The description will appear when hovering over the Takt Time's name in the list of Takt Times.
    • Rate: Enter the estimated hourly rate for this Takt Time. This value will be used to calculate the financial impact of any time saved for this type of process.
    • Currency: This option is only available if your organization has the Advanced ROI module enabled and is using multiple currencies. Expand the drop-down to select the currency that this type of process uses.
    • The Default checkbox: When this checkbox is enabled, this Takt Time will be selected by default whenever someone goes to record a Takt Time Impact, though they will be able to change that selection if necessary.
      
      Only one Takt Time can be selected as the default.
    • Locations: Use this field to search for and select the appropriate Locations for this Takt Time.
      
      The Location(s) entered here, as well as the Locations entered for the Folder under which this Takt Time is nested, if any, will determine for which users and Items this Takt Time will be available. When resolving an Item with a Takt Time Impact, a user will only be able to add a Takt Time that has no associated Locations, that is in their Location or below, or that is in the Item's Responsible or Originating Locations or below.
    • The Advanced section:
      • Hours/Day: Enter the number of hours per day this process runs. This value will be used to calculate the financial impact of any time saved for this process.
      • Days/Week: Enter the number of days per week this process runs. This value will be used to calculate the financial impact of any time saved for this process.
      • Weeks/Year: Enter the number of weeks per year this process runs. This value will be used to calculate the financial impact of any time saved for this process.
    • Click Save.
• Click and drag the Takt Time into the proper position on the list or into (or out of) a folder if necessary.

Edit a Takt Time or Folder

To edit a Takt Time or Folder, navigate to the Takt Time administration page, then:

• Hover over the Takt Time or Folder you want to edit so that it's highlighted blue, then click the pencil icon that appears to its right.
  
  • If editing a Folder, the Edit Folder window will open. Update the following information as necessary:
    • Name (required): The name will be used to identify this Folder.
    • Description: Enter an optional description in this field.
    • Locations: Use this field to search for and select the appropriate Locations for this Folder. The selected Locations will be implicitly inherited by any Locations nested under this Folder.
    • Click Save.
  • If editing a Takt Time, the Edit Takt Time window will open. Update the following information as necessary:
    • Name (required): The name will be used to identify this Takt Time.
    • Description: Enter an optional description in this field. The description will appear when hovering over the Takt Time's name in the list of Takt Times.
    • Rate: Enter the estimated hourly rate for this Takt Time. This value will be used to calculate the financial impact of any time saved for this type of process. 
    • Currency: This option is only available if your organization has the Advanced ROI module enabled and is using multiple currencies. Expand the drop-down to select the currency that this type of process uses.
    • The Default checkbox: When this checkbox is enabled, this Takt Time will be selected by default whenever someone goes to record a Takt Time Impact, though they will be able to change that selection if necessary.
      
      Only one Takt Time can be selected as the default.
    • Locations: Use this field to search for and select the appropriate Locations for this Takt Time.
      
      The Location(s) entered here, as well as the Locations entered for the Folder under which this Takt Time is nested, if any, will determine for which users and Items this Takt Time will be available. When resolving an Item with a Takt Time Impact, a user will only be able to add a Takt Time that has no associated Locations, that is in their Location or below, or that is in the Item's Responsible or Originating Locations or below.
    • The Advanced section:
      • Hours/Day: Enter the number of hours per day this process runs. This value will be used to calculate the financial impact of any time saved for this process.
      • Days/Week: Enter the number of days per week this process runs. This value will be used to calculate the financial impact of any time saved for this process.
      • Weeks/Year: Enter the number of weeks per year this process runs. This value will be used to calculate the financial impact of any time saved for this process.
    • Click Save.

Organize the list of Takt Times

Takt Times can be nested under Folders. Folders and Takt Times are otherwise automatically alphabetized in the list.

To move a Takt Time in or out of a Folder, navigate to the Takt Time administration page. Next, locate the Takt Time you want to move, then click and hold its name and drag and drop it to its new position. A dashed line will appear in its new position before you release it. Dropping a Takt Time directly onto a Folder will nest it under that Folder.

Delete a Takt Time or Folder

What happens when a Takt Time or Folder is deleted?

• Deleted Takt Times that have already been added to an Item's Resolution will remain in place and continue to contribute to the organization's metrics until that Resolution is next updated, at which point they will need to be replaced.
• Deleted Takt Times and Folders will no longer appear when working with Items' Resolutions or filtering Item Lists or Reports.

Delete a Takt Time or Folder

To delete a Takt Time or Folder, navigate to the Takt Time administration page, then:

• Hover over the Takt Time or Folder you want to delete so that it's highlighted blue, then click the x icon that appears to its right.
  
• In the resulting confirmation window, click Delete.