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Activity Over Time Report

This Report lets you review the month by month statuses of Items to see the growth of your improvement culture and identify potential bottlenecks such as too many unassigned, overdue, and unresolved Items.

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Note: “Total” shows the total number of items, regardless of status, that take place within that time period.


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Working with the Report

  • Toggle between “Total” , “Statuses” , “On Time” , and “Attribute” near the top of the Report to visualize how many Items were in the selected time frame based on the filter criteria.

  • Clicking the “Range:” drop-down near the top of the Report will allow you to select the date range options. Choose between 1 week, 1 month, 3 months, 6 months, 9 months, 12 months, all time, or a custom range by clicking the corresponding option.

  • Clicking the “Interval:” drop-down near the top of the Report will allow you to select the interval of dates shown between the selected date range. Choose between Default, Week, Month, Quarter (Cal), or Year (Cal) by clicking the corresponding option.

    NOTE: The Default option is how the Report will automatically adjust the interval depending on the selected date range.

  • Clicking the “Reference Date:” drop-down near the top of the Report will allow you to select the date of the Item that is being referenced when determining if the Item is within the selected date range. Choose between “Create”, “Start”, “Due”, or “Complete” by clicking the corresponding option.

  • Beneath the drop-downs are the different types of workflows. Choose from “Projects”, “Improvements”, “Tasks”, “Charts”, and “Incidents.” All workflows are displayed on the Report by default, but you can click any of the workflows to specify which workflows you want to include on the Report.

    NOTE: Incidents will only be available for organizations using the Incident Module.

 

  • Beneath the workflow options are three additional options:

    • Click "All" to include all Items where the start date of the report is the first date that had data.

    • Click "Project-Based" to include only Items that meet the rest of the requirements and are nested under a Project.

    • Click "Stand-Alone" to include only Items that meet the rest of the requirements and are not nested under another Item.

  • When using the Statuses toggle every status is listed along the bottom of the Report. They are all included on the Report by default, but you can click any of them to add or remove them from the Report.

  • Your Network is visualized in the Location Panel along the left side of the page. Use this to filter the Report by Location - only items tied to the selected Locations will be included in the Report.

  • Click Advanced_filter.png near the top of the Report to open the advanced item filter.

  • When using the Statuses toggle, click any of the colored status bars to open a list of all Items that meet all set requirements and that are currently in that status. If you don't have permission to view certain Item that should be returned by those filters, you will not see them listed here.

You can also:

  • Export the Report as a PDF by clicking PDF_report.pngnear the top right corner of the Report.

 

Things to look out for:

  • The more Active, Planned, and Complete Items, the better.

  • Overdue: Should be kept to a minimum. You don't want there to be a lot of overdue Items from several months ago, as this is indicative of a bottleneck.

  • New: Should appear only in the most recent month. Otherwise, a bottleneck is indicated.

 

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Understanding the On Time Report

  • The Items in this Report are simply defined as either On Time or Not On Time and can be toggled between at the bottom of the Report.

  • The On Time status is determined as the Item being completed before or on its scheduled due date or if the item is still in Planned or Active status and the current date is before or equal to the Item’s due date.

  • The Not On Time status is determined as the Item being completed after its scheduled due date or if the item is still in Overdue status on the current date.

NOTE: You also have the ability to filter by “On Time” or “Not On Time” Items within a list.

 

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Understanding the Attribute Activity Over Time Report

  • By default, this Report will display no data until you select an Attribute within the “Attribute” drop-down.

  • This view of the Report will show you the number of Items within the specified timeframe that are tagged with a value from the selected Attribute.

NOTE: If your Attribute is configured to be multi-select, and some Items have multiple values associated with them, this may result in the Report counting the same Items more than once.

  • Along the bottom of the Report, toggle the specific values to add or remove them from the Report.

NOTE: The colors of the Attribute Values can be configured in the Attributes section in the Admin area.

 

  • Clicking into each segment of the bar will open up a list of Items within the selected time frame that are tagged with that Attribute Value.

 

 

Bottleneck Alert:

Lots of New Items indicates that leadership is failing to respond quickly and assign New Items. Lots of Overdue Items indicate that people are not implementing Items in a timely manner. A decline in the number of Items indicates a drop in engagement.

 

Solutions:

  • Make sure leaders are promptly assigning new Items.

  • Make sure people are completing the Items they’ve been assigned.



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