Powered by Temper

Add a time tracking estimate or log work

With Time Tracking, you have the ability to record the time you’ve spent working on a Project in KaiNexus.

NOTE: Time Tracking must be enabled for each template. Reach out to your Customer Experience Lead to take advantage of this feature.

When Time Tracking is enabled for a template, a new “Time Tracking” section will be added to each item of that type. It will typically be placed under the “Dates” section, but if the template has a customized layout, it will appear in the set location and will be added to the “Other” tab.

A screenshot of the KaiNexus Time Tracking panel.

 

Who can add time or edit or delete existing work logs?

Anyone who can add files or links to the Project. That includes:

  • Sponsors

  • Facilitators

  • Leaders

  • Participants

  • Anyone with the "Edit" permission for Projects in the relevant Location(s)

NOTE: Once an item is complete, you cannot adjust time tracking without first reopening it.

 

How do I add an estimate?

Open the Project with which you want to work, then:

  • Click the ellipsis in the top right corner of the page

  • In the resulting drop-down menu, click 'Estimate'

A screenshot of a KaiNexus Project. A blue arrow is pointing to the ellipsis button. All the options under the ellipsis drop-down menu have been grayed out except for 'Estimate.'

 

In the resulting window:

  • Enter the amount of time you estimate will be needed in the “Amount” field

  • Select the unit of time - choose between hours and minutes

  • Click 'Save'

 

How do I update the estimate?

Open the Project with which you want to work, then:

  • Click the ellipsis button in the top right corner of the page

  • In the resulting drop-down menu, click 'Estimate'

A screenshot of a KaiNexus Project. A blue arrow is pointing to the ellipsis button. All the options under the ellipsis drop-down menu have been grayed out except for 'Estimate.'

 

In the resulting window:

  • The original estimate will be displayed. You can edit its number value and its unit of measurement if necessary

  • You can also update the estimate by updating the information under “Remaining Time Needed.” Doing so will add a new estimate based on the value entered, although the old estimate will still be visible

  • Click 'Save'

 

How do I log work?

Open the Project with which you want to work, then:

  • Click the ellipsis button in the top right corner of the page

  • In the resulting drop-down menu, click 'Log Work'

A screenshot of a KaiNexus Project. A blue arrow is pointing to the ellipsis button. All the options under the ellipsis drop-down menu have been grayed out except for 'Log Work.'

 

In the resulting window:

  • Select the name of the person who did the work in the “Person” drop-down

  • Enter the amount of time spent in the “Amount” field and the unit of time - hours or minutes

  • Enter the date and time on which work began in the “Work Log Date” field; be sure to format your entry in the “M d, Y hh:mm AM/PM” format. For example, you could enter “May 03, 2018 01:00 PM.”

  • (**Optional**) Enter a description of the work done in the “Description” field

  • Click 'Save'

 

How do I view, edit, or delete logged work?

Open the item with which you want to work, then click the expand icon; it looks like two overlapping squares. in the top right corner of the “Time Tracking” section.

A screenshot of the KaiNexus Time Tracking panel. A blue arrow is pointing to the expand button in the top right corner.

In the resulting window:

  • You’ll see every work entry that has been logged so far

  • Click 'Edit Estimate' in the top right corner of the window to update the estimate

  • Click 'Log Work' in the top right corner of the window to log work

  • Hover over the entry you want to edit so that it is highlighted blue, then click the pencil icon to its right

  • Hover over the entry you want to delete, then click the 'x' icon to its right

NOTE: Once the Project has been completed, you will be unable to edit the estimate, log work, or edit or delete any Time Tracking entries.

 

Have more questions? Submit a request