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      Create an Employment Status or Employment Status Folder

      Employment Statuses, or descriptions of the terms of a user's employment, are attributes that label and identify users so that other people in the system have a better understanding of who they are. These Employment Statuses are created and maintained by your organization and, once created, can be assigned to any General, Capture, Offline, Setup, or Inactive users.


      Employment Statuses can be grouped under Employment Status Folders for organizational purposes. These groupings will be represented in the Employment Status drop-down when filtering a List of users or adding an Employment Status to a user's profile.

      Two Line Ofie"Employment Status" is the default name of this user attribute. Your organization may have given this attribute a different name.

      Who can create a new Employment Status or Employment Status Folder?

      Anyone with the "Global User Administrator" permission can create Employment Statuses and Employment Status Folders.

      People with other Administrator permissions may be able to access the Employment Statuses Administration page, but will not be able to make changes to it.

      Create a new Employment Status or Employment Status Folder

      To create a new Employment Status or Employment Status Folder, navigate to the Employment Statuses administration page, then:

      • To create an Employment Status Folder or a single Employment Status, click Add at the top of the list of Employment Statuses.

      The Employment Statuses admin page with an arrow pointing to the Add button

        • To create a new Employment Status Folder, click Create Folder in the resulting drop-down menu and the Create Title Folder window will open.

          To create a new Employment Status, click Create Employment Status in the resulting drop-down menu and the Create Employment Status window will open.

      Two Line OfiePro Tip: To create a new Employment Status and have it automatically nested under an existing Folder, first click the Folder in the list of Employment Statuses so that it's highlighted in blue, then click Add, and then click Create Employment Status.

      • To create multiple Employment Statuses at once, click Actions at the top of the list of Employment Statuses.

      The Employment Statuses admin page with an arrow pointing to the Actions button

        • Click Multiple Attribute Builder in the resulting drop-down menu and the Build Multiple Attributes window will open.

      Create an Employment Status Folder

      In the Create Employment Status Folder window:

      • Name (required): The name will be used to identify this Employment Status Folder.
      • Description: Enter an optional description in this field. The description will appear when hovering over the Employment Status Folder's name in the list of Employment Statuses.
      • Icon: Click one of the listed icons to select it and the icon's code will automatically appear in the "Icon Code" field, or follow the link under the "Icon Code" field, select the icon you want to use, and copy and paste its icon code into the Icon Code field.

        This icon will appear next to the Employment Status Folder when editing or creating a user or filtering a list of users.
        • Color: Expand this drop-down to select the color that should be used for the Employment Status Folder's icon. Click Save on the drop-down to confirm your selection.

          If this Employment Status Folder doesn't have an icon configured, this option will have no effect.
      • Click Save.

      Create an Employment Status

      In the Create Employment Status window:

      • Name (required): The name will be used to identify this Employment Status.
      • Description: Enter an optional description in this field. The description will appear when hovering over the Employment Status's name in the list of Employment Statuses.
      • Icon: Click one of the listed icons to select it and the icon's code will automatically appear in the "Icon Code" field, or follow the link under the "Icon Code" field, select the icon you want to use, and copy and paste its icon code into the Icon Code field.

        This icon will appear next to the Employment Status when editing or creating a user or filtering a list of users.
        • Color: Expand this drop-down to select the color that should be used for the Employment Status's icon. Click Save on the drop-down to confirm your selection.

          If this Employment Status doesn't have an icon configured, this option will have no effect.
      • Click Save.