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Global vs. Local User Administrator permissions

Users with the User Administrator permissions are the people who can manage users within KaiNexus.

 

Often, an organization’s leaders find that they want local leaders to be able to manage people in their level(s) (and levels below their own) in the organization, but not globally. In this type of situation, it’s best to give these users a Role containing the Local User Administrator permission.

 

If you want a person to be able to manage users throughout the organization, it’s best to give them a Role containing the Global User Administrator permission.

 

For each of these permissions, you can limit which Roles a person with that Role can add to their own account or to the account of another user. This is helpful in a situation where you want to limit who can grant certain Roles that have wide-spread permissions.

 

These permissions can be added to any Role - new or existing - by any Quality Administrator.

 

For information on creating a new Role, check out this support page.

For information on editing an existing Role, check out this support page.

To add a Role to a user, you’ll need to have permission to edit the user’s information. Check out this support page for more information.

 

The Local User Administrator

What is the Local User Administrator permission?

  • It grants a person the ability to manage users in their own Location(s) and below.

  • When working with a user they can edit, Local User Administrators can only assign him to one of their own Network Locations or one of the Locations below them.

  • Local User Administrators can either grant users no Roles, certain Roles, or any Roles, depending on the settings used. See below for details.

 

To add this permission to a Role:




  • Open the Role to which you want to add this permission.

  • In the “Admin” section, check the box next to “Local User Administrator.” This will give users with this Role the ability to edit the information of any users in their location and below, except for their Roles.

  • (**Optional**) Pick which Roles admins with this permission can assign.

    • No Roles - Leave the box next to “Grantable Roles” unchecked to keep these admins from editing users’ Roles. They will still be able to edit every other part of a local user’s profile, including their own.

    • Any Roles - Check the box next to “Grantable Roles” to give these admins permission to assign any Roles to local users, including themselves.

    • Limited Roles - Check the box next to “Grantable Roles,” then add any Roles you want these admins be able to add to local users, including themselves.

  • (**Optional**) Decide whether admins with this permission should receive account support requests. It is recommended that only Global User Administrators receive account support requests.

    • Yes - Check the box next to “Receive requests.” These admins will then receive support requests from any person requesting an account.

    • No - Leave the box next to “Receive requests” unchecked. These admins will not receive support requests from any person requesting an account.

 

 

The Global User Administrator

What is the Global User Administrator permission?

  • It grants people the ability to manage users throughout the organization.

  • The Global User Administrators can add any user to any Network Location in the organization.

  • Global User Administrators can either grant users no Roles, certain Roles, or any Roles, depending on the settings used. See below for details.

  • They can manager the organization's Titles, Positions, Employee Types, and Certifications.

To add this permission to a Role:


 

  • Open the Role to which you want to add this permission.

  • In the “Admin” section, check the box next to “Global User Administrator.” This will give users with this Role the ability to edit the information of any users in the organization, except for their Roles.

  • (**Optional**) Which Roles can admins with this permission assign?

 

    • No Roles - Leave the box next to “Grantable Roles” unchecked to keep these admins from editing users’ Roles. They will still be able to edit every other part of a user’s profile, including their own.

    • Any Roles - Check the box next to “Grantable Roles” to give these admins permission to assign any Roles to users, including themselves.

    • Limited Roles - Check the box next to “Grantable Roles,” then add any Roles you want these admins to be able to add to users, including themselves.

  • (**Optional**) Should admins with this permission receive account support requests from users?

    • Yes - Check the box next to “Receive requests.” These admins will then receive support requests from any person requesting an account.

    • No - Leave the box next to “Receive requests” unchecked. These admins will not receive support requests from any person requesting an account.

 

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