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Recommended Board - Bottlenecks

For a detailed overview of bottlenecks you can manage with KaiNexus, check out this support document.

 

A bottleneck Board is useful for understanding if there are problems or barriers in the continuous improvement cycle. It also gives insight into how engaged the leaders are across the entire organization. Mostly meant for continuous improvement leaders, this Board is set up so that you have a process to see that organizational leaders are engaged with their Improvements and Projects, as well as updating and completing projects and improvements in a timely manner.

 

This Board has 8 Cards and will use no location filters so that the improvement leader can see everything that in the organization.



How to set up the Bottleneck Board

 

 

On the first row:

 

Improvements Requiring Assignment

Before work can truly begin on an Improvement, it must be assigned to a Responsible Person. This Card returns a list of all Improvements which have been sitting in the New status and waiting to be assigned for more than a week.

 

  1. Click  and select “Improvement List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “New” from the “Bottleneck” drop-down menu, then select “More than 7 days.” 

 

Improvements Severely Overdue
This Card returns a list of Improvements which are overdue by more than a month. The people responsible for these Improvements may need to be encouraged to continue working on them.

  1. Click  and select “Improvement List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “Overdue” from the “Bottleneck” drop-down menu, then select “More than 30 days.”

 

Improvements Requiring Approval
Many Improvements require the Assigner to approve the Resolution before they can be officially closed. This Card returns a list of Improvements which have been waiting for a response from the Assigner for more than a week.

 

  1. Click  and select “Improvement List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “Resolution Submitted” from the “Bottleneck” drop-down menu, then select “More than 7 days.”

 

Stagnant Improvements
This Card returns a list of Improvements which have not been updated in more than a month. You should make sure that work is still being done on these Improvements and remind its Team of the importance of keeping Improvement information up to date in KaiNexus.

 

  1. Click  and select “Improvement List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “Not Updated” from the “Bottleneck” drop-down menu, then select “More than 30 days.”


 

On the second row:

Projects Requiring Activation

This Card returns a list of Projects which have sat in the New status for more than a week. Such Projects need to be activated so that work on them can begin.

 

  1. Click  and select “Project List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “New” from the “Bottleneck” drop-down menu, then select “More than 7 days.”

 

 

Projects Severely Overdue
This Card returns a list of Projects which are overdue by more than a month. These Projects need to be closed.

 

  1. Click  and select “Project List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “Overdue” from the “Bottleneck” drop-down menu, then select “More than 30 days.”

 

 

 

Stagnant Projects
This Card returns a list of Projects which have not been updated in more than a month. You should make sure that work is still being done on these Projects and remind its Team of the importance of keeping Project information up to date in KaiNexus.

 

  1. Click  and select “Project List.”

  2. Open the “Specialized” options and find the “Bottleneck” filter.

  3. Select “Not Updated” from the “Bottleneck” drop-down menu, then select “More than 30 days.”

 

 

Overdue Tasks

This Card returns a list of Tasks which are overdue. Their Assignee may need to be nudged into action so that work can continue.

 

  1. Click  and select “Task List.”

  2. Find the “Status” filter and select “Overdue.”

 

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